Request flow
No double bookings, no who-said-what.
FEATURE · CALENDAR
Shared booking calendar
A single source of truth for who's at the house when. Family members request weeks, admins confirm, and the calendar handles the rest.
Ripazo's shared booking calendar gives every family member or friend who uses the house one place to coordinate weeks. Anyone can request a stay; admins review it and either approve it or adjust the dates. And the calendar settles every conflict before the season starts.
HOW IT WORKS
How does the shared booking calendar work?
- 01
A member requests a week
Any invited member opens the calendar, picks a week or period, adds a note (for example, who's coming), and submits the request.
- 02
An admin approves or suggests an adjustment
Admins see every pending request in one view. They confirm, adjust the dates, or check in with the requester first. That way, there's a clear record of who asked first and who confirmed when.
- 03
Everyone sees the settled calendar
Once confirmed, the booking shows up on the shared calendar for every member. Everyone sees who's at the house and when, at a glance.
Admin approval
Admins review, adjust, confirm. Or, worst case, reject.
One view for everyone
Confirmed bookings appear on the shared calendar right away. Same view for every member.
MORE FEATURES
What the shared calendar also does
Request and approval flow
Members request a week, admins review it and approve or adjust.
Conflict overview
Overlapping requests sit side by side, so admins can weigh them at a glance.
Yearly archive of past bookings
Every request and confirmed week from previous years stays in a clear yearly view.
Who did what, and when
Each request shows who submitted it, who handled it, and what the final decision was.
Email notifications
Admins and members get an email for every request, change, or approval.
This pairs well with
Arrival and departure checklists
A confirmed booking surfaces the right checklist for the arriving family.
Read moreExpense tracking
Costs linked to a stay attach to that week and split automatically.
Read moreHouse knowledge base
Once a stay is confirmed, the arriving family can pull up the wifi code, alarm steps, and house quirks in one click.
Read moreQuestions about the calendar
How does the shared booking calendar work?
Every property has one shared calendar. Any member can request a booking by picking dates and adding an optional note. Admins see requests as pending and confirm them. Confirmed bookings are visible to everyone with the booker's name, so the whole family can see who is at the house and when.
Do bookings need approval?
Member bookings start as 'requested' and need admin approval before they're confirmed. This keeps one person in the loop on the calendar. Admins can also create confirmed bookings directly, handy for Christmas week that was agreed at the dinner table. Rejected requests include a short reason so no one is left guessing.
How does Ripazo prevent double bookings?
When an admin confirms a booking, Ripazo checks for overlaps with other confirmed bookings and blocks the approval if dates clash. Pending requests can overlap (two people may ask for the same week), but only one can be confirmed. The calendar always reflects the confirmed state, so nobody arrives to a surprise.
Can I change or cancel my booking later?Member
Yes. While your booking is still pending, you can edit the dates, change the note, or delete it yourself. Once an admin confirms it, ask an admin to update or cancel. It takes one click, and the admin can add a short reason so you and the other members know what changed.
See how the calendar fits with the rest
The calendar is part of a seven-feature shared dashboard. Watch the 3-minute walkthrough.
